Pre-Award Administrator – Newcastle upon Tyne

ABOUT THE ROLE

We are looking for an enthusiastic, proactive and customer-focused Administrator to join our Pre-Award team in Research and Innovation Services (RIS).
 
You will be responsible for providing efficient and professional administrative support to colleagues applying for external research and knowledge exchange funding. Reporting to a Pre-Award Coordinator, you will be responsible for preparing project costings, recording project information on the University’s Grants and Contracts Management System (Worktribe), administering the University’s authorisation process and supporting the handover of successful projects to the Post-Award team.

A key part of this role involves the preparation of financial information for inclusion in grant applications.  It is therefore essential for you have strong financial acumen, along with good organisational and communication skills. 

ABOUT THE TEAM

For more information about RIS and the support we provide to Northumbria’s research community, please visit our webpage: https://www.northumbria.ac.uk/about-us/university-services/research-and-innovation-services/

Northumbria University is an on-campus organisation and it is expected that a minimum of 60% of contracted hours are spent on campus and arranged to meet business needs.

We recognise the importance of work-life balance and have flexible and hybrid working arrangements in place, which will be agreed in line with the needs of the role and the service. 

ABOUT YOU

Based in the Research Grants and Contracts team within Research and Innovation Services, the Pre-Award Administrator will provide high-quality professional support to researchers across a wide range of disciplines.  

Further information is available in the person specification. 

If you would like an informal discussion about the role, please contact Vicky Boon, Pre-Award Team Manager (Victoria.Boon@Northumbria.ac.uk).

To apply for this vacancy please click ‘Apply Now’.  Your application should include a covering letter and a CV. 
 

ABOUT US

Join Northumbria University, a research-intensive institution unlocking potential and changing lives locally and globally. Named Times Higher Education’s University of the Year in 2022 and Modern University of the Year in 2025, we rank top 25 in the UK for research power.  Discover more about us.

With over 37,000 students from 140+ countries, we offer world-leading research, award-winning partnerships, and an outstanding student experience. We empower our exceptional staff, promoting a positive work-life balance and offering great benefits, including excellent pension schemes, flexible working, generous holiday entitlement and more.

Our Northumbria Values, co-created by our team, define who we are: Academic Excellence, Innovation, Inclusivity, Collaboration, and Ambition. Our Behaviours shape our work culture: We listen and learn, support one another, respect everyone, trust each other, and are bold.  

Based in Newcastle upon Tyne and London, we are an on-campus organisation and offer flexible hours and location where the role allows. We pride ourselves on diversity and inclusivity, holding a Silver Athena Swan in recognition of our commitment to advancing gender equality, a bronze Race Equality Charter Award and we are a Disability Confident Leader.  We also hold the HR Excellence in Research award for implementing the concordat supporting the career Development of Researchers and are members of the Euraxess initiative to deliver information and support to professional researchers. The University has implemented a range of flexible working arrangements, and we are happy to explore candidate requirements as part of the recruitment process.

Apply now and join a community committed to transforming society and the economy. Explore “Our Exceptional People, Our Values and Behaviours” page to learn more about our commitments and see our Privacy Policy for further details.