Overview

Front Desk Assistant – Bucharest, Romania 

Front Desk Assistant

  

Do you have experience as an office assistant and wish to delve into the workings of a top multinational financial services company?

 

Apply now to be part of our dynamic team in Bucharest and gain valuable insights into the industry.

 

What the day will look like

 

You will support our team with the following tasks:

  • Secretarial and protocol assistance including supporting organizing meetings with clients ︁and business partners on brokers’ request (operational stuff)
  • Receiving and distributing correspondence, preparing envelopes for the courier
  • Coordinating office supplies, preparing monthly or upon request orders for protocol, stationery and archiving
  • Making necessary hotel and other travel arrangements (collaborating with agreed travel agency)
  • Processing and forwarding incoming and outgoing correspondence and telephone calls, coordinating internal correspondence and messages
  • Adding daily entries in the Register of entries / exits
  • Maintaining the consistency of the company contacts database information
  • Planning and coordinating of special external and internal events (i.e. logistics on catering suppliers and administrative aspects of seminars, training sessions, client presentations and internal events. Making sure the meeting rooms are clean, tidy and ready for meetings, assist the Sales Director or any other manager in organizing internal meetings and client events.)
  • Processing letters, reports, presentations, documents, memos and performing all necessary follow up actions
  • Archiving and archive maintenance
  • Proposing solutions to improve front office / reception activities
  • Basic translation of documents upon request

 

Skills and experience that will lead to success

 

  • University degree
  • Previous proven experience in a similar or related position would be a plus
  • Besides Romanian language excellent command of spoken and written English is required. Mastering any other language(s) beyond the average level would be a plus
  • Demonstrable PC and internet working experience
  • Ability to understand, prioritize, follow up and effectively complete tasks within agreed deadlines
  • Ability to perform multiple tasks under pressure
  • Team player behaviour

 

Please note only suitable candidates will be contacted for interviews. We would like to inform you that our Recruiter is based in Hungary. Contact with candidates will be in English from number starting with +36.

 

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2578331 

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IMPORTANT: Before applying for this role, please make sure you have the right to work in the country where the role is based. Unless it clearly stipulates within in the job advert above that the hiring company is looking to or able to sponsor applicants it is deemed that the hiring employer will only consider applications from those able to comply with and work in the country where the role is based.