Overview
Executive Assistant – London
Job Description
At Aberdeen, our ambition is to be the UK’s leading Wealth & Investments group.
Strengthening talent and culture is one of our strategic priorities. We strive to make Aberdeen a great place to work so that we can attract and retain the industry’s best talent.
Our people put our stakeholders at the heart of everything they do by helping us to make a positive difference to the lives of our clients, customers, colleagues, shareholders, and society.
We are focused on growing our direct and advised wealth platforms and repositioning our specialist asset management business to meet client demand. We are committed to providing excellent client service, supported by leading technology and talent.
Aberdeen comprises three businesses, interactive investor (ii), Investments, and Adviser, each of which focuses on meeting and adapting to our clients’ evolving needs:
- interactive investor, the UK’s second largest direct-to-consumer investment platform, enables individuals in the UK to plan, save, and invest in the way that works for them.
- Our Adviser business provides financial planning solutions and technology for UK financial advisers, enabling them to create value for their customers.
- Our Investments business is a specialist asset manager that focuses on areas where we have both strength and scale to capitalise on the key themes shaping the market, through either public markets or alternative asset classes.
About the Role
The Executive PA will provide proactive and efficient support to the Group Chief Risk Officer (CRO) and UK based Risk Leadership Team (RLT), fostering strong relationships across the Risk & Compliance (R&C) team and the wider business. The role is pivotal in helping the CRO deliver the functions strategic objectives and will include a broad spectrum of responsibilities.
Key Responsibilities:
- Focus on strategic support for the CRO and RLT and relationship building with key stakeholders
- Assist the Group CRO & RLT in managing their workload highlighting deadlines and actions from meetings
- Proactive support for the CRO and RLT (c.6 persons) including comprehensive support managing calendars, coordinating travel, organising meetings and preparing documents as required
- Assistance with ad-hoc tasks and projects to ensure smooth running of the R&C team including updating milestones and deliverables
- Encouraging cost savings and proposing alternatives confidently to enable efficient ways of working
- Collaborating with senior stakeholders to ensure effective scheduling
- Carry out specific projects and/ or provide assistance to ad-hoc projects, as requested
- Serve as a primary contact point for the CRO in managing communications and ensuring timely responses to queries
- Maintain and build strong relationships with key stakeholders across the Risk Leadership Team and leaders across the organisation
- Travel arrangements for CRO and wider R&C team, including budget oversight and visa preparation
- Proactively identify opportunities for working smarter and implement innovative solutions to enhance efficiency.
About the Candidate:
- Proven experience supporting senior leaders with multitasking and prioritisation
- Ability to anticipate the priorities of the CRO and other Risk Leadership Team members to ensure seamless support.
- Operate with a high level of professionalism and discretion and handle confidential information
- Strong working knowledge of Microsoft Office (Word, PowerPoint, Excel, Outlook)
- Ensure all personal deadlines are met and managed effectively
- Willingness to learn systems such as Oracle, Reed & Mackay, Concur
- Excellent communicator with good interpersonal skills and influencing abilities
- Commitment to self-development and adaptability in a fast-paced setting
We are proud to be a Disability Confident Committed employer. If you have a disability and would like to apply to one of our UK roles under the Disability Confident Scheme, please notify us by completing the relevant section in our candidate questionnaire. One of our team will reach out to support you through your application process.
Our benefits
There’s more to working life than coming home with a good salary. We have an environment where you can learn, get involved and be supported.
When you join us, your reward will be one of the best around. This includes 40 days’ annual leave, a 16% employer pension contribution, a discretionary performance-based bonus (where applicable), private healthcare and a range of flexible benefits – including gym discounts, season ticket loans and access to an employee discount portal. You can read more about our benefits here.
Our business
Enabling our clients to be better investors drives everything we do. Our business is structured around three distinct areas – our vectors of growth – focused on our clients’ changing needs. You can find out more about what we do here.
An inclusive way of working
Whatever way you like to work, if you have the talent and commitment to join our team, we’d like to hear from you.
At Aberdeen we’ve adopted a ‘blended working’ approach. This approach combines the benefits of face-to-face collaboration, coaching and connecting in our offices with the flexibility of working from home. It enables colleagues to find a balance that works for their roles, their teams, our clients and our business.
An inclusive culture, where diverse perspectives drive our actions, is at the core of who we are and what we do. If you need assistance with your application, or a reasonable adjustment to your interview arrangements – for example, because you are neurodivergent, or have a physical, sensory, cognitive, mental, visible or invisible disability – please let us know and we’ll be happy to help.
