Overview

 Company Secretarial Assistant – London, N1C 4AG, United Kingdom 

The Role

The Company Secretarial Assistant plays a pivotal role in providing full company secretarial and general administrative support to the Group Company Secretary. 

This is a 6 month contract, with the potential to convert to a permanent opportunity. 
 

Main Duties

  • To assist with maintenance of statutory companies through Diligent Entities.

  • Support Company Secretary in ensuring timely and accurate filing of changes in directors and other statutory documents with Companies House and other regulatory bodies.

  • Ensure all statutory deadlines are complied with, including the preparation and filing of confirmation statements.

  • General administrative support and Diary Management.

  • Coordinating with other departments on company secretarial matters.

  • Managing the company’s compliance calendar.

  • Liaising with the Finance team, auditors; directors etc. in respect of the preparation of financial audit.

  • Disseminate communications for Company Secretary as quickly as possible.

  • Liaising with external notaries and lawyers in organising various notarisation of documents.

  • Providing statutory/corporate information to internal/external contacts.

  • To assist with Events Health & Safety and insurance matters.

  • To carry out any other duties as directed by the Company Secretary.

Qualifications/ Experience Level

  • GradCGI or an intention to undertake the Chartered Governance Institute Qualification. CGI study support will be provided if required.

  • Knowledge of company secretarial software (e.g Diligent Entitles.

  • Ideally some experience of working in a Legal or Company Secretarial department.

  • Excellent understanding of the work of Company Secretary.

  • Proficient in standard business tools (Microsoft Office) PowerPoint (very important), Adobe Acrobat).

  • Strong attention to detail, communication and organisational skills.

  • Ability to maintain confidentiality with a high degree of discretion.

  • Strong ownership and urgency in handling tasks.

  • Flexibility i.e. ability to deal with changing priorities.

  • Very professional, mature in approach and level-headed.

  • Ability to work well and keep calm under pressure.

  • Effective communicator with excellent interpersonal skills.

  • Ability to use initiative and act on information appropriately.

About UMG UK

We are Universal Music Group UK – the UK’s leading music-based entertainment company. We exist to shape culture through the power of artistry. We help UK artists produce, distribute and promote the most critically acclaimed and commercially successful music to inspire and entertain fans at home and around the world.​

Bonus Tracks: Your Benefits

  • Group Personal Pension Scheme (between 3% and 9%)

  • Private Medical Insurance

  • 25 paid days of annual leave

  • Interest Free Season Ticket Loan

  • Holiday Purchase scheme

  • Dental and Travel Insurance options

  • Cycle to Work Scheme

  • Salary Sacrifice Cars

  • Subsidised Gym Membership

  • Employee Discounts (Reward Gateway)

 

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IMPORTANT: Before applying for this role, please make sure you have the right to work in the country where the role is based. Unless it clearly stipulates within in the job advert above that the hiring company is looking to or able to sponsor applicants it is deemed that the hiring employer will only consider applications from those able to comply with and work in the country where the role is based.