Overview
Vacancy Type: Permanent
Location: HMYOI Polmont
Pay Band: Please refer to full job description on SPS career site
Salary: £27,697 (Pro Rata)
Closing Date: 2025-10-28
Hours of Work: Please refer to full job description on SPS career site
Job Purpose:
To ensure the effective and efficient management of all mail items for the establishment in line with SPS Policy & Standard Operating Procedures. To also provide general administration duties for the establishment.
Responsibilities:
To attend the Front of House area in order to collect all mail delivered to the establishment and transport all mail from Front of House to Designated Secure Area.
Correctly identify all mail into relevant categories i.e., Prisoner Confidential Correspondence / Prisoner General Correspondence / General Correspondence together with any damaged mail items and complete relevant inventory sheets as per Standard Operating Procedures.
Conduct secondary assurance screening of all mail through x-ray machine in smaller bundles and contact relevant manager to request secondary assurance check before any mail is issued.
To ensure and evidence compliance with the current GMA on Prisoners Correspondence and associated Prison Rules.
To assist in the training of relief staff, including those who work on a Saturday, to fully cover the mail administration duties and keep them up to date with changes in policy and procedures.
To carry out general administration duties and cover as directed by their line manager Monday to Friday.
Person Specification
SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.
Qualifications Requirements
Two national five qualifications, including English and Maths/Arithmetic or relevant administrative experience.
Essential
Experience Requirements
Knowledge Skills Requirements
Competent an experienced in all aspects of administration.
Essential
Competent in the use of Microsoft Packages including Excel, Word and Outlook. etc.
Essential
Experience of working with secure and confidential information.
Essential
Selection Methods Please refer to full job description on SPS career site.
