Overview
Manager, Supplier Delivery – Valencia
Accountability and Scope
The Manager Supplier Delivery is accountable for obtaining a clear and accurate understanding of the policies and procedures of purchasing products in support of requirements from the Sales and JIT Contracts departments and maintaining relationships with suppliers and Incora operational sites. Under the guidance of a procurement manager or department manager, the Manager Supplier Delivery will support the buyers in their day-to-day activities with purchase requisitions, vendor interface and performance, supplier performance analysis – with an overall focus on improving supplier pricing, performance, and the reduction of supply chain risk. The Manager will also assist with obtaining quotes (RFQ's) for competitive bidding; recommend sales awards or contracts, if applicable; act as a backup to generate Purchase Orders and provide general logistical support for the buying team. A key area of focus will be the monitoring of supplier KPI's.
Essential Duties and Responsibilities
· Become familiar with and understand the requirements of the Sales and JIT Contracts purchasing requirements
· Develop and apply knowledge of procurement basics, legal requirements, and ethical conduct to all purchasing activities
· Under the guidance of a senior buyer or department manager, learn and become competent in developing and preparing accurate purchase orders, and processing all paperwork related to purchases, including purchase order revisions (with a focus on backing up individual buyers)
· Examine and analyze incoming purchase requisitions for completeness and accuracy of information, as trained
· Contact department or initiator to clarify or complete information and resolve any problems on the requisitions
· Determine method to process requisition based on dollar amount, timeliness required, existing open contracts, and/or competitive bidding
· Contact suppliers to obtain competitive price, determine availability, terms, and delivery schedule regarding specific requisitions; evaluate quotes from various sources and recommend awards
· Work in partnership with Material Support Specialists and Purchasing Support Representatives, in support of all procurement efforts, delivery, and/or quality
· Work with suppliers in support of all procurement efforts, delivery, and/or quality, including problem resolution and material expedites
· Act as a focal point for the resolution of procurement discrepancies by communicating with Customers and is not a contract, expressed or implied.
suppliers, interfacing with multiple business and computer systems; and initiating actions related to invoices and payments, receiving quantities and schedules, inspections and rejections and other related issues
· Evaluate supplier compliance with contract cost, quality, and schedule requirements, and report any deficiencies to purchasing management
· Instruct and advise internal customers regarding the Company's purchasing procedures and policies, as needed
· Foster increased productivity and advancement opportunities through personal commitment to professional development, and by practicing continuous improvement of processes
· Attend company-sponsored meetings or training, as required
· Travel may be required
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Essential Competencies
· Action Orientated
Ability to learn quickly and work independently, as trained; and to gain a basic working knowledge of the department policies, procedures and work instructions essential to the duties of the job. Respond with urgency to all “rush” purchase requests and process purchases accurately and expeditiously, within approved guidelines.
· Business Acumen
Knowledgeable in current departmental policies, practices and technology and the individual role one has in the Company's ability to meet financial goals and objectives.
· Communication/Relationship/
Liaison Communicate frequently with senior department personnel, Material Support representatives, Sales and JIT Contracts representatives, and suppliers; must have ability to communicate clearly, respectfully, and in a concise manner with all internal and external contacts.
· Directing Others
Ability to assist entry level co-workers with standard processes, procedures and Work Instructions as well as provide training and development, as requested.
· Direction/Received
 Standard training, instructions and supervision will be given to learn and become familiar with job requirements, and detailed instructions given for new activities or special assignments; must have the ability and willingness to accept and successfully fulfil any related assignments designated by the Department Supervisor or Managers, as required.
· Discretion/Latitude/
Decision Quality
 Approved discretion and decision making is standard for this level by utilizing established procedures and work instructions used to perform this job. Decisions will be monitored by Senior Buyers or manager to assist the entry level Buyer in obtaining the ability to make sound independent judgements and to progress abilities to the requirements of Buyer level II
· Drive for Results
Ability to consistently meet or exceed departmental goals and objectives accurately and efficiently, and to finish assigned tasks or projects on time
· Error Impact
 Ability to fully comprehend and avoid the impact of taking erroneous actions, making decisions outside established approvals, work instructions or guidelines, or failure to complete assignments as required, which may result in serious delays to customers' schedules and lack of customer confidence.
· Knowledge/Methods/
Processes
Ability to apply basic knowledge of purchasing practices, ability to learn and retain job-specific training, including company products and services, Wesco Procurement work instructions, and policies and requirements, with competency.
· Leadership Skills
Ability to monitor, lead and conduct training with less experienced Buyers; offering guidance; as well as continuous improvement recommendations.
· Mathematical Skills
Ability to perform basic math functions and the use of common units of measure; with strong ability to read and interpret and calculate quantity, pricing, interest, discounts, and shipping charges with accuracy. Must be able to work with formulas and functions in Excel (e.g., VLOOKUP, statistical functions).
· Problem Solving
 Ability to solve basic problems following established policies and procedures; more difficult problems or challenges should be escalated to a senior member of the team or Supervisor for additional direction
· Reasoning Ability
Ability to apply common sense understanding and instruction to find the best and reasonable solutions to work through problems involving multiple variables in standardized situations.
· Systems/Resources
Ability to learn to utilize the internal systems and resources as a critical aspect of accessing necessary information and communicating; systems include Wesco U.S. Intra-net system, database system, email, and the use of printers, copiers, and in-house telephone systems.
· Written and Oral Skills
Ability to read, write and speak concisely in English, and to interpret technical requirements and specifications accurately.
Essential Values
· Customer Focus
Dedicated to meeting or exceeding the expectations and requirements of internal and external customers with excellence.
· Ethics and Values
Maintains a high level of professionalism and business ethics, in line with Wesco’s values; Code of Conduct Polices and all local, State and Federal laws.
· Integrity and Trust
Performs all business matters in a trusted manner, being recognized as a direct and truthful individual, which adheres to and upholds all Wesco employment policies and procedures, Regulatory Compliance, safety and security policies, as applicable.
· Teamwork
 Fosters an open environment and encourages employees to work together cohesively
· Time Management
 Uses time effectively and efficiently, specifically related to meeting customer requirements and timelines with maximum efficiency
Education, Experience and Qualifications
· Education
 Bachelor's degree in related field AND one year of applicable aerospace experience; Certified Supply Chain Professional (CSCP),
Certified Professional in Supply Management (CPSM), and/or Certified in Production and Inventory Management (CPIM) is preferred in addition to the bachelor's degree
. · Experience Basic knowledge and experience of purchasing practices and procedures Basic knowledge of Wesco materials and products or aerospace parts, is preferred
Proven skills in interpreting basic technical specifications and bids Previous experience in the skill of establishing and maintaining positive and effective working relationships
· Qualifications
 Strong verbal and written communication skills, with professional daily interaction with internal and/or external customers (as trained)
 Ability to analyze and evaluate data, and/or learn to make sound procurement recommendations and decisions.
Ability to reproduce established bids and learn to prepare and evaluate new bids Ability to learn practices and principles of Incora procurement policies and government contracting, within training standard training period allowed.
Ability to maintain an effective liaison with vendors, management, staff, and co-workers; use personal.
 Ability to learn and gain knowledge of the integrated procurement and database systems, as well as Microsoft Office
Suite, including Outlook, Word and Excel, as needed; strong Excel skills required. Experience with JDE a plus.
