Vacancy Type: Temporary/Fixed Term

Location: HMP Dumfries

Pay Band: Please refer to full job description on SPS career site

Salary: £23,426 pro-rata

Closing Date: 2023-09-29

Hours of Work: Please refer to full job description on SPS career site

Job Purpose:
The post holder will compile and collate detailed information on all convicted prisoners using Prisoner Records System (PR2) and paper based files, to enable SPS Managers to make decisions on individual prisoner’s eligibility for release on the Home Detention Curfew Scheme as introduced via the Management of Offenders (Scotland) Act. 


The collation and analysis of related statistics and subsequent generation of management reports. 

Maintenance of effective and efficient electronic and paper based filing and data recording systems, including Prisoner Records, ensuring compliance with Data Protection Legislation, Information Security and SPS Guidelines. 

Respond to and follow up general enquiries sensitively, timeously and professionally.

Managing prisoner complaints and appeals appropriately using relevant HDC policy and procedures.

Provision of an effective and efficient general administration service, ensuring electronic and paper based communications and documentation are actioned appropriately and, where necessary, passed to the relevant third party for ongoing action.

Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.

Qualifications Requirements

A minimum of 2 National 5’s, or equivalent, including English and Mathematics or Arithmetic or relevant administration experience. – ESSENTIAL

Experience Requirements

Knowledge Skills Requirements

Competent and experienced in all aspects of administration. – ESSENTIAL
Competent in the use of Microsoft Office Packages including Excel, Word, Outlook etc. – ESSENTIAL

Selection Methods Please refer to full job description on SPS career site.

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