Exams Officer – Permanent

This is a Gloucestershire County Council job.

  • Job Title:                            Exams Officer
  • Job Location:                     Gloucestershire Hospital Education Svcs. 
  • Salary:                               £28,900 – £32,020 per annum (pro rata term time only) 
  • Hours per Week:               21.00 
  • Contract Type:                   Permanent 
  • Closing Date:                     21/06/2023 
  • Job Requisition Number:   6700 
  • This post is not open to job share


About the Role

We have an opportunity for an experienced Exams Officer to join the outreach team to coordinate, organise and deliver internal and external examinations within GHES.  The role could be the perfect step for someone looking to apply the skills they have developed in a main school to a hospital education setting offering a different type of challenge and complexity.  We look to our Exams Officer to oversee the coordination and administration of examinations throughout the year in liaison with all Exams Officers in the secondary schools our students are dual-registered with. You will work closely with our SENDCo for Exam Access Arrangements, alongside your equivalent colleagues in secondary schools and the medical professionals our students are under the care of.  


About you:

We are looking for a staff member who:

  • Takes pride in their work and thrives in a busy environment
  • Has the ability to work to a high degree of accuracy when dealing with exam administration
  • Has a high degree of confidentiality and awareness of safeguarding and data protection principles
  • Is willing to be flexible and adaptable with tasks as they arise
  • Is able to confidently communicate with students, parents, professionals through the main schools in Gloucestershire and NHS professionals
  • Can organise and plan their workload and the exams timetable across the year
  • Has excellent ICT skills, especially with Microsoft and SIMS


The role of Exams Officer is integral to the successful outcomes of the young people we support in Year 10 and Year 11, enabling them to access exams, not only at GCSE, but in Pearson Functional Skills, Edexcel Awards and AQA Unit Awards.


About Us

This is a fantastic opportunity to join the hospital education team.  You can be confident of joining a highly professional, passionate, supportive and very experienced team of teachers, pastoral and administrative team working tirelessly to ensure the best outcomes can be achieved for every individual despite the health barriers they may be facing.


Working Arrangements

The role is a term-time only role, 21 hours per week, days/times can be agreed with the successful candidate.  However, there will be specific periods when we would require the Exams Officer to work more hours.  This would be during the week of the planned GCSE Art Exams, during the 4 weeks of GCSE exams, and when results are issued in August.  All additional hours would be claimed at an hourly rate for the position.


This role is advertised as Grade 7, 21 hours per week, term-time only 39 + 5.55 holiday allowance (this works out as being approximately 0.53FTE). We are ideally looking for a September 2023 start.


We are able to offer a hybrid model of working, where we would expect some hours/days to be from our County Office in Cheltenham, but there is also an opportunity to work from home.


GHES is a school and a service within GCC and as such employees are entitled to many benefits within GCC:

  • Membership of a Local Government Pension Scheme
  • Discounts at a number of major supermarket chains and high street retailers
  • Access to our Employee Assistance Programme (EAP) that provides free, confidential, counselling and advice for employees, available 24 hours a day, online and by telephone
  • Gloucestershire Salary Sacrifice Green Car Scheme (T&C’s apply)
  • Cycle to Work scheme
  • Links to employee networks such as Prism (LGBT+) network and the Young Employees Network



We would strongly recommend an informal discussion or visit prior to submitting an application.  Please contact ghes@gloucestershire.gov.uk to arrange this. We recognise that we are advertising across the exam season so opportunities to visit may be limited.  


More details of GHES in general can be found on our website:



Further details about the Exams Officer role and how it differs from a main school, can be found in the information pack:


GHES Exams Officer – Information Pack


Please write in your application with consideration for the criteria in the Job Profile.  This should include examples of why you should be considered and evidence of the experience, skills and knowledge that you would bring to the post.


Additional Information

To access the Job Profile for this role, please follow the link below:-


Exam Officer – Job Profile

This Position is subject to a DBS check.

Gloucestershire County Council is committed to safeguarding and promoting the welfare of children and young people or vulnerable adults and expects all staff and volunteers to share this commitment.

We want to be an employer of choice, attracting and retaining excellent people to work for us, so that we can best serve all of Gloucestershire’s diverse communities.  Our promise to you is that we will provide an inclusive and supportive working environment that enables you to bring your whole self to work and realise your full potential.

It is a legal requirement, under the Immigration Act 2016, that anyone appointed to a ‘customer facing role’ must be able to demonstrate an ability to fulfil all spoken aspects of the role with confidence in fluent English.

Hybrid working arrangements are available for the majority of our roles, giving teams the opportunity to work in a way that suits them, balancing service need and individual choice, with a mix of both remote and office working.

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